3.1 Processes and mechanisms are defined and understood
How to meet it
Document data-retention and protection policy.
Defined requirements
The individual PCI DSS v4.0.1 requirements under 3.1, in plain English.
3.1.1All security policies and operational procedures for Requirement 3 are documented, kept current, in use, and known to everyone they affect.
3.1.2Roles and responsibilities for carrying out Requirement 3 activities are documented, assigned, and understood.
Policy templates for this control
Use these starting documents to turn the control into evidence. Adapt each template to your scope, systems, legal obligations and actual operating process.
Information security roles and responsibilitiesUse for ISO 27001 A.5.2, A.5.3 and A.5.4, defining security roles, segregation of duties, management responsibilities, and SOC 2 organisational controls.Access control policyUse for ISO 27001 A.5.15, A.5.16, A.5.17, A.5.18, A.8.2, SOC 2 Security, and PCI DSS requirements 7 and 8.Data retention and disposal policyUse for ISO 27001 A.5.33, A.5.34, A.8.10, SOC 2 Confidentiality and Privacy, and PCI DSS requirement 3.AI use and governance policyUse for ISO 42001, AI governance, employee AI use, data handling, human review, and AI supplier risk.
Open the control-to-policy mapBack to Requirement 3, or see PCI DSS templates. To run PCI controls with automation, read how AI manages controls.